October 3-7, 2022
Sochi, Russia

Visa Formalities

Tourist visa

According to the Russian law, to participate in the conferences, tourist visas can be issued.

To visit the Russian Federation, an entry visa is required for all foreign citizens. Entry visas are obtained from the Russian embassies and consulates.

The organizers will supply all participants with the letters of invitation in proper form and hotel voucher (confirmation of the hotel booking) necessary for applying for a request for visa support. Your passport must be valid for at least 6 months after the proposed date of leaving the Russian Federation. We advise you to contact the Consulate in advance because it can take several weeks to obtain the visa.

Tourist visa support is possible only together with a hotel reservation form, provided free of charge for the dates of staying in the hotel.

Those participants who plan to make their own hotel reservations also require a tourist visa invitation. Your hotel should provide you with a voucher. Please, indicate the name and the address of the hotel you will be staying at when filling in the Visa Support form. The Organizing Committee will provide you with the second document (letter of invitation) for applying for your visa.

Immediately upon receipt, make sure that all the information shown in the invitation documents is correct.

The deadline to make a request for a tourist visa invitation is August 15, 2022.

After you submit the tourist visa application form, the Organizing Committee will provide you (in 2-3 days) with an official guest confirmation. You have to submit this confirmation to the Russian Embassy or Consulate in your country and apply for your Russian visa.

Visa support cost for any accompanying person is 25€.

Request for visa support [Download file]

Visa support

A valid passport and visa are required to enter Russia. In most of countries such a visa can be obtained from Russian Consulates in return to corresponding formal invitation issued by Russian Ministry for Foreign Affairs. In the case of necessity, the Organizing Committees of NEPCAP 2016 will help to receive such invitation. To get it, the person to be invited has to send a copy of the first page of his/her passport to the conference organizers by e-mail: star@ciam.ru. This message has to be accompanied by the e–mail message, containing the following personal information: first name, last name, sex, date of birth, passport number, date of passport expiration, nationality, employer, work address, phone, fax, position, place of visa application (country and city, where is situated the Russian Consulate), supposed dates of country entering and leaving. The same information is required for all the accompanying persons.
Issuing such invitations and delivery of original copies require a lot of time (at least 1.5 month). The interested persons are encouraged to deliver the enumerated information before August 1, 2016.

Please, fill in and send the Visa support form (see below) to star@ciam.ru.
Besides it is necessary to send us by e-mail the basic page of your passport.

Visa support form:

  • Name (first name, last name):
  • Data of birth (country of birth, place of birth: region, city, etc):
  • Sex:
  • Citizenship:
  • Number of the passport:
  • Date of distribution of the passport:
  • Place where the passport was issued:
  • Company / Institute:
  • Address:
  • City:
  • Postal Code:
  • Country:
  • Telephone:
  • Fax:
  • e-mail:
  • Position:
  • City, where the visa will be received:
  • Visited cities (Sochi, Moscow, etc.)
  • Date of arrival to Russia:
  • Date of departure from Russia:

Please, send these forms to the NEPCAP 2016 Secretariat till August 1, 2016 by e-mail to star@ciam.ru.

Please, indicate the mailing address to which the official invitation letter should be sent.

Conference Program Coordinator
Phone: +49 621 180 686 19
Send e-mail: mail@mail.ru

Conference Program Coordinator
Phone: +49 621 180 686 19
Send e-mail: mail@mail.ru